At present, many companies use software to optimize business processes. One of the most popular is ERP. Enterprise Resource Planning (ERP) is a set of software to help manage business activities, ranging from sales, production, finance, HR, and others. ERP software has various types, one of them is conventional/on-premise ERP system that the business has widely used. Recently, the Cloud-based ERP system also began to rise. However, because it is considered as “newcomers,” many companies still doubt it. Nevertheless, based on the Alibaba Cloud 2020 survey, 77% of businesses in Indonesia have already used Cloud-based technology, and 83% of them felt that Cloud helps them meet business needs during the Covid-19 pandemic.

Why is cloud-based software better?

Apart from software installations, conventional ERP systems require a lot of additional investments, ranging from hardware, servers, to IT resources (administrators/operators). Not to mention high maintenance costs and upgrade costs to get the latest features. Meanwhile,  the cloud-based system does not require additional hardware or special operators. Managers and relevant staff can access it from their computers, laptops, and other gadgets that are connected to the internet. Anytime and anywhere.

Here are the benefits that your business will get if you apply a cloud-based system:

1. Lower costs

Cloud-based software investment costs are lower because they do not require additional special operators, hardware, and maintenance charges. Instead, you spend a recurring subscription per month, or operational costs at the beginning, at a more affordable price. These costs include all maintenance activities, support, upgrades, and security. As a result, business operational costs are becoming more economical.

2. High scalability

Business operations traffic sometimes experiences an increase and decrease in a certain period. With cloud software, the company can use it without buying new hardware or submitting additional server specifications.

3. Periodical updates & upgrades

Cloud-based ERP ensures your business always uses the most up-to-date system. Throughout the subscription, the system will continue to be updated and upgraded regularly without third parties’ help. Updates do not take a long time and are usually done outside of operating hours to avoid interfering with business operations.

4. Guaranteed data security

Cloud-based ERP has a level of security and high compliance with data management. All data is stored in a centralized server equipped with data encryption and complicated algorithms, ensuring safe data conditions at any time. The data can also be backed up periodically. Make sure you choose an official certified system with ISO standardization.

5. Easy & flexible access

Not only guaranteed data security, but Cloud-based ERP also offers convenience in its use. As long as a user device with an access authority is connected to the internet, the system can be accessed in real-time, anytime, anywhere—no need to bother carrying special hardware.

Are you still confused about which system is better? Check the following comparison.